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What’s new in Office 2016?

blog
4th Nov 2015

Microsoft have recently released Office 2016, which is free to download for all Office 365 users, and available for all other customers to purchase.

Gone are the days where someone writes a document, sends it onto another who tracks changes and either returns to sender or passes onto another for additional comments, resulting in multiple versions of the same document (and often confusion over which is the most recent)! The release of Windows 10 signalled the change of focus onto cloud-based storage, allowing users to easily collaborate with others and access their documentation from any device (including the rival Apple and Android devices). It is therefore unsurprising that many of the latest features within Office 2016 are designed to make sharing and collaborating with others easier, including:
 
• The ability to co-author documents with colleagues simultaneously on a variety of devices, including Android or Apple devices.
 
• A new ‘Share’ button on the ribbon that make sharing your documents quick and easy. This also allows you to view document permissions, modify these if you own the documents, and also see who is currently working on the document.
 
• Real-time typing that shows exactly where other people are working within a document, and lets you see any edits as they are being made.
 
• Skype for Business is now fully integrated with Office 2016, allowing you to instant message or call others, share documentation easily or even share your screen so that others can see exactly what you are looking at.
 
In addition there are a number of other features designed to improve your efficiencies and productivity, such as:
 
• The ability to refer to previous drafts during the editing process without leaving the document you are working on.
 
• The ability to prioritise your mailbox with the Clutter feature in Outlook
 
• A new ‘Tell Me’ guide which provides advice when you type in your own words what you are trying to do.
 
• An integrated web look-up feature called Smart Lookup which allows you to highlight terms within a document and brings the search results from the web into your reading environment.
 
• New chart types to help you visualise and highlight your data.
 
As was the case with Windows 10, new updates will be released regularly as they are available, rather than as less-frequent larger updates. With over 150 million downloads of the Office apps and the number of subscriptions to Office 365 up 22% in first three months of 2015, more and more people will be receiving updated apps on all their devices, giving a seamless transition between devices.
 
The changes from Office 2013 to Office 2016 are subtle, but that isn’t always a bad thing as it means you can easily navigate your way around without issues. It is worth seeking out these new features however, and seeing how they can help you in your role.
 
For more information on Office 2016 contact Appetite for Business at hello@appetiteforbusiness.com or call 01224 824111.

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